Sport Inclusion NSW (& ACT)
(Sports 4 All Ltd – ABN 19 356 489 507)

Sport Inclusion NSW (& ACT) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information in accordance with the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth).

A copy of the Australian Privacy Principles is available from the Office of the Australian Information Commissioner (OAIC) website: www.oaic.gov.au.

1. What is Personal Information and Why We Collect It

“Personal Information” refers to any information or opinion that identifies an individual. Examples include your name, address, email address, phone number, date of birth, or other identifiable details.

We collect Personal Information for the following purposes:

• To provide and manage our programs, services, and events.
• To assess eligibility for Sport Inclusion NSW programs (including information collected via eligibility forms).
• To communicate with you regarding participation, support, or opportunities within our programs.
• To manage administrative, marketing, and reporting requirements.

We may also use your information for closely related secondary purposes, where you would reasonably expect such use or disclosure. You may opt out of our communications or marketing materials at any time by contacting us in writing.

Personal Information may be collected through:

• Eligibility forms, application forms, surveys, and registration processes.
• Direct communication (e.g., phone, email, meetings).
• Our website www.sportinclusionnsw.com.au
• Public sources, partner organisations, or referrals.
• Social media or promotional activities.

2. Sensitive Information

“Sensitive Information” includes data such as racial or ethnic origin, disability or health information, and other details defined by the Privacy Act.

Sport Inclusion NSW may collect Sensitive Information only when necessary to:

• Determine eligibility and suitability for participation in our programs.
• Ensure inclusive and safe delivery of services.
• Comply with legal or funding requirements.

Sensitive Information will only be used or disclosed:

• For the primary purpose it was collected.
• For a directly related secondary purpose that you would reasonably expect.
• With your explicit consent, or as required or authorised by law.

3. Third Parties

Where reasonable and practicable, we collect Personal Information directly from you. However, we may receive information from third parties such as referral agencies, sporting organisations, or support providers.

If we receive your Personal Information from a third party, we will take reasonable steps to ensure you are made aware of the information provided to us.

4. Disclosure of Personal Information

Your Personal Information may be disclosed:

• To program partners, service providers, or government agencies as required to deliver our programs.
• To third parties where you have consented to the use or disclosure.
• Where required or authorised by law.

We do not sell or rent personal information to third parties.

5. Security of Personal Information

We take reasonable steps to protect your Personal Information from misuse, loss, unauthorised access, modification, or disclosure.

Your information may be stored electronically and/or in physical form. When your information is no longer required, we will take appropriate steps to securely destroy or de-identify it.

Certain records (such as eligibility forms and client files) are retained for a minimum of seven (7) years as required by law or contractual obligations.

6. Access and Correction

You have the right to access the Personal Information we hold about you and to request corrections where necessary. To access or correct your information, please contact us in writing.

Sport Inclusion NSW will not charge a fee to process your request, though administrative costs may apply for copies of documents. Identification may be required before access is granted to protect your privacy.

7. Maintaining the Quality of Your Information

We take all reasonable steps to ensure that your Personal Information is accurate, complete, and up to date.
If you believe any information we hold about you is inaccurate or outdated, please contact us promptly so that we can update our records.

8. Policy Updates

This Privacy Policy may be amended from time to time to reflect changes in our operations, legal obligations, or best practices. The most current version will always be available on our website.

9. Privacy Concerns or Complaints

If you have any questions, concerns, or complaints about this Privacy Policy or how your Personal Information has been handled, please contact us:

Sport Inclusion NSW (Sports 4 All Ltd)
Address: NSW 2147
Website: www.sportinclusionnsw.com.au

We will investigate any complaints and respond to you in writing within a reasonable timeframe.